A four time recipient of Successful
Meetings prestigious Pinnacle Award, the Greater Hartford Convention
and Visitors Bureau can assist throughout all phases of convention
planning. We provide assistance in planning pre-/post-convention
tours, meeting tours, spouse programs and children's activities.
We can provide contact information should your group wish to invite
a state or local government offical to participate in your meeting
program. Our office can direct you to a local source of services
for your convention or meeting, and provide you with a directory
of suppliers.
Bid Proposals
Pre-Convention Planning
Site Tours
Special Programs & Referrals
Convention Planning
Promotion
STI Housing and Registration Services
Agency Coordination
Registration Clerk Service
Bid Proposals
Let us help prepare a presentation for your convention selection
committee. We'll provide facts and figures, invitation letters
to your members, and other information that will make your proposal
clear and compelling.
Pre-convention Planning
Let our professional convention services staff assist you with
your pre-convention planning. Our skilled team of professionals
will serve as your liaison to the local business community and provide
assistance to ensure a memorable meeting experience.
Site Tours
We're eager to show you our stuff! Join us for a complimentary,
comprehensive tour of accommodations, meeting facilities, visitor
attractions and other area highlights.
Special Programs and Referrals
Describe your meeting group, and we'll suggest appropriate local
speakers, daytrip destinations and guest activities. We can also
put you in touch with transportation services, visitor attractions,
entertainers, caterers and more.
Convention Planning
The Bureau provides assistance in planning pre-/post-convention
tours, spouse programs, and children's activities. We can provide
contact information should your group wish to invite a state or
local government official to participate in your meeting program.
Our office can direct you to local sources of services for your
convention, and provide you with a directory of suppliers.
Promotion
Boost your attendance with our brochures, photographs, color slides
and feature stories in your newsletter or registration information.
We will also provide you with up-to-date, statewide media mailing
lists.
A Hartford booth at your prior years conference is a great way
to build attendance for your upcoming meeting. We will send an
expert member of our destination staff to provide information,
build awareness and create excitement for your meeting in Hartford.
Restrictions apply.
STI Housing and Registration Services
- Group Capability - Few housing systems will afford you the online group capability you need. No forms to fill out, or time intensive phone calls.
- Giving you the best - STI has partnered with Hartford CVB because we see value in offering you the best quality housing without negatively impacting hotel rates for your attendees.
- Capturing the market - Current market research says that 85% of all travel is now done online. Studies also show that the events with the highest fill rates were made by those events that do housing and registration together. You want to capture the most you can for your time.
- Historical Data - Until recently, most events had very little data to know how to plan for ensuing years. Utilizing R-House gives you data that substantiates the economic impact your event makes to the city. This information is useful to understand areas of growth and potential.
- Cutting edge technology - Web-based, clean look, automated and simple. R-House can link directly into your web site for a seamless look.
- Fan blocks - This is a growing area of the housing market and may be an option for you. Even if your groups are staying in alternate housing, such as dorm space, consideration should still be made to service the fans that attend.
Agency Coordination
Depending on your needs, we will enlist the support of the Hartford
Downtown Council, Greater Hartford Chamber of Commerce, Greater
Hartford Tourism District, Hartford Guide Foundation or the State
Office of Tourism. In Hartford, we all work together to ensure
that every meeting is easy for planners and enjoyable for attendees.
Registration Clerk Service
Efficient, polite and knowledgeable registration assistants are
ready to get your meeting started the right way. They can assist
with light typing, cashiering, hostessing and staffing information
booths. The fee for registration assistant services varies based
upon your requirements.
To properly serve you, please submit all requests for registration
assistance to the Director of Convention Services at least four
weeks in advance.
